I have a spreadsheet, where I keep track of what programs are recording on which DVR at what times. I keep a printout in the remote caddy in the family room and check it before I add a new SL entry (and note it on the printout which I then use to update the file).
What can I say...I work with computers all day.
I have a similar system. I have 4 DVRs in one room (no WH for me). I have a colored sticker on each; red, blue, green, yellow, and corresponding stickers on their respective remotes, and on the remote for my HDMI switcher which feeds two TVs in that room.
I use Numbers (spreadsheet) on a MacBook Air, and rows for programs sectioned into days of the week and columns for DVRs, appropriately color-matched. When I record a program on Red, for instance, I increment that cell by one, which means I have a running total of how many eps of any program I have on any DVR. When I delete, I decrement the cell total. This means I can also use the spreadsheet functions to tell me how many hours of recordings I have and how much space I have (developed during the Tivo era when there was no space meter). I use further tweaks to indicate which eps would be next in play order and which DVRs to increment for that night's record schedule, should I need to record eps of the same show spread over multiple DVRs for whatever reason. Half-hour shows need a separate section to keep the math right.
I also created a grid program in Omnigraffle that keeps a record of every ep of every show, with date represented by columns, a page for every day of the week. This way I know if I have seen a particular ep already (I grey it out once viewed). This comes in handy if CBS decides to throw us a 2009 ep of CSI; I just refer to the history and see if its greyed out on my 2009 version. Since I double-record most stuff, I use a field color and a border color to represent the two DVRs any ep will be recorded on. Every ep is represented by its own little tile that I can move around snapped to the grid, and I end up with columns of tiles representing a season of each program, each tile representing an ep and its location representing its original air date. Over that is a transparent block that covers just the future dates that are not available in the schedule as of yet, which I resize as that day becomes available. Over the years I have tweaked this system a lot, and I am using lots of 3D shading to make it very attractive, rather than just sparse spreadsheets.
I have yet another grid in Omnigraffle that represents air time vs channels, again with a page for every day of the week. That is used to predict and resolve recording conflicts, but only when necessary. Very handy.
The whole shebang takes a couple of hours a week to manage, but I do it while I am watching the news shows on Sunday mornings, so I really don't waste any time with it. Entering the ep titles is the most cumbersome part.
I plan to move it all to the iPad as soon as the software is capable.
Edited by TomCat, 05 October 2012 - 08:08 PM.